Computer paper is used for printing bills, statements, invoices, reports, and other such documents in workplaces like offices, schools, colleges, banks and businesses. The quality of paper has an effect on print clarity. In order to ensure the same quality of computer paper used for printing, the Bureau of Indian Standards (BIS) has prescribed IS 12766:2023 as the applicable Indian Standard for Computer Paper.
The BIS License for Computer Paper under IS 12766:2023 certifies that the product meets the specified standards of strength, thickness, smoothness, brightness and printability. During the BIS certification process for Computer Paper, the product is tested in BIS-recognized testing laboratories. Once certified, the manufacturer can use the ISI Mark on the product which indicates that it meets the Indian quality standards.
What is IS 12766:2023?
IS 12766:2023 is the Indian Standard that specifies requirements for continuous computer stationery and computer paper used in dot matrix printers and other printing systems. It defines the quality level needed to ensure smooth printing without tearing or jamming. According to BIS, computer paper must meet conditions such as
- proper grammage
- good surface finish
- accurate perforation
- correct folding strength
- ink absorption
- resistance to tearing
Who Needs BIS Certification for Computer Paper?
BIS Approval under IS 12766:2023 is required for all businesses involved in manufacturing, importing, or supplying computer paper in India. Without certification, the product cannot be legally sold in the Indian market if it falls under the mandatory BIS QCO for Computer Paper.
Applicable to -
- Manufacturers (India) - Must obtain a BIS license for Computer Paper before selling it.
- Foreign Manufacturers - Need a BIS ISI Mark for computer paper to be sold in India.
- Importers - Must ensure only BIS-certified paper is imported and sold.
Why ISI Mark Certification is Important for Computer Paper?
BIS ISI Mark for computer paper ensures that it meets all the required safety, quality and performance parameters under the IS 12766:2023 standard. This is important to enable smooth printing and avoid problems such as paper jams and ink stains.
Key benefits include -
- Ensures uniform paper thickness and quality
- Improves printing performance and clarity
- Reduces paper jams in printers
- Ensures proper strength and durability
- Increases trust in the product quality
- Helps in government and institutional approvals
- Ensures compliance with BIS rules and standards
BIS Compliance and Testing Requirements for Computer Paper as per IS 12766:2023
As per IS 12766:2023, computer paper is tested in different ways so that its printing performance, strength, and durability are good. These tests include assessments of grammage, thickness, tensile strength, brightness, moisture content and print quality. The BIS testing requirements for Computer Paper include -
- Physical Property Tests: Verify paper size, dimensions, colour, and printing quality.
- Strength Tests: Check paper strength to resist tearing and damage.
- Surface & Print Quality Tests: Assess smoothness and thickness for reliable printing.
- Optical Property Tests: Measure brightness and opacity for clear print visibility.
- Moisture & Composition Tests: Check moisture, water absorption, and paper composition for consistent performance.
Step-by-Step BIS Approval Procedure for Computer Paper
The BIS Registration process ensures that computer paper meets IS 12766:2023 standards before it is sold in the market. The product approval process is simple but involves several important steps. The steps for the BIS ISI mark certification for Computer Paper include -
- Online Application: The manufacturer should register on the BIS portal along with their company and product information. Foreign companies should appoint an Authorized Indian Representative (AIR).
- Sample Testing: The samples of computer paper are tested in the laboratories approved by BIS for quality, strength and printability.
- Document Submission: All the relevant documents including factory information and test results, are sent to BIS for consideration.
- Factory Inspection: Officers from BIS inspect the manufacturing facility for production quality and systems.
- Certification License Grant: If all criteria are satisfied, BIS grants the license for certification.
- Use of ISI Mark: After approval, the manufacturer can put the ISI mark on the product along with a license number.
Mandatory Documents for BIS IS 12766:2023 Certification Compliance
Manufacturers need to submit the relevant documents to obtain the BIS License for Computer Paper. Below are some of the important documents -
- Company registration certificate
- GST registration certificate
- Address proof of manufacturing unit
- Authorization letter of authorized signatory
- Factory layout plan
- Manufacturing process flow chart
- List of manufacturing machinery and equipment
- List of raw materials used
- Product specification details
- Quality control plan
- Details of in-house testing facilities
- Calibration certificates of testing equipment
- Test reports (if required)
- Packaging and marking details
- BIS application form
For Foreign Manufacturers -
- Authorized Indian Representative (AIR) Agreement
- AIR Nomination Form
- Scope of License and Required Undertakings
ISI Mark and Labeling Rules for Computer Paper
After a BIS License is obtained by the manufacturers, the ISI mark must be printed clearly on computer paper packaging or rolls. This shows that the product follows BIS IS 12766:2023 standards.
| Requirement | Details |
|---|
| ISI Mark | Indicates that the product is BIS certified and conforms to standards |
| Standard Number | IS 12766:2023 |
| CML Number | Certification Marks Licence (CML) number issued by BIS |
| Manufacturer Details | Name of manufacturer or registered trademark |
| Batch / Date | Batch number, heat number, or manufacturing date for traceability |
Validity and Renewal of BIS License for Computer Paper
| Particulars | Details |
|---|
| Validity | Typically 1 to 5 years, depending on BIS approval conditions |
| Renewal | Must be renewed before expiry by submitting the application along with the prescribed fee and updated documents |
| Surveillance | Includes periodic factory inspections and market sample testing conducted by BIS |
| Compliance | Continuous following to standard and applicable Quality Control Orders (QCOs) is mandatory |
| Risk | Non-compliance or failed sample testing may lead to suspension or cancellation of the BIS license |
Cost of BIS Certification for Computer Paper
The BIS certification cost for computer paper includes application, testing of products, factory inspection, license, and marking fees. However, the total cost is determined by various factors like the category of manufacturer, the need for testing and factory location.
| Charge Type | Indian Manufacturers | Foreign Manufacturers |
|---|
| Application Fee | INR 1,000 | USD 15 |
| Audit Charges | INR 7,000 | USD 3,200 - 5,900 |
| License Fee | INR 1,000 | USD 15 |
| Marking Fee | As applicable | As applicable |
| Testing Charges | As applicable | As applicable |
| EVTL India Consultancy Fee | As per actual | As per actual |
Note -
- Application fee for foreign manufacturers is payable via SWIFT (SAARC countries may pay in INR with applicable GST).
- Audit charges for foreign manufacturers vary based on country/location.
- The marking fee is determined based on the product category and production volume (MSME benefits may apply).
- Testing charges are paid directly to BIS-recognised laboratories.
- Consultancy fees vary depending on product type and factory location.
Benefits of BIS Certification for Computer Paper
There are benefits of BIS certification for both manufacturers and buyers because BIS ensures that computer paper meets the quality standards of IS 12766:2023. Some of the BIS certification benefits are listed below:
| For Manufacturers | For Buyers |
|---|
| Helps comply with BIS quality standards. | Ensures the paper meets recognized quality standards. |
| Improves product quality and production consistency. | Provides reliable printing and smooth paper feeding. |
| Enhances brand credibility and customer trust. | Reduces the risk of paper jams and printing defects. |
| Increases opportunities to supply government and institutional buyers. | Offers consistent performance for office and commercial use. |
| Strengthens quality control through regular testing and inspections. | Gives greater confidence in the durability and reliability of the product. |
Common Challenges in BIS Certification for Computer Paper
Manufacturers may face several issues while getting BIS certification for computer paper. Some of the difficulties are listed below -
- Poor paper thickness control
- Low strength leading to tearing issues
- Printing quality variations
- Moisture affecting paper quality
- Failure in laboratory testing
- Documentation errors
- Factory inspection issues
- Non-uniform production batches
Why Choose EVTL India as Your Trusted BIS Consultant for Computer Paper?
A BIS consultant helps the manufacturer in the process of computer paper certification as per IS 12766:2023. EVTL India, a trusted BIS consultant, guides the manufacturer in the BIS process and helps avoid common mistakes.
- Testing Assistance: With 12+ years of experience, EVTL India coordinates product testing with BIS-approved laboratories and ensures proper evaluation of test reports.
- BIS Factory Inspection Assistance: BIS ISI Mark Consultant for Computer Paper helps manufacturers in preparing for BIS factory inspection.
- Compliance Assistance: As a BIS Consultant for IS 12766:2023, we assist manufacturers to meet the BIS requirements, minimize errors in documentation and avoid unnecessary delays.
- BIS Application & Follow-up: EVTL India assists manufacturers with the BIS application process, document submission, and follow-up with BIS officials.
- Documentation Assistance: As a BIS Consultant for Computer Paper, EVTL India assists manufacturers with the preparation and submission of required BIS documents and technical files.
Conclusion
The BIS Certification for Computer Paper as per IS 12766:2023 ensures that the product is compliant with the Indian standards of quality, durability, printability and strength. The ISI Mark gives assurance to consumers that the computer paper is BIS compliant and has consistently maintained quality during production.
For manufacturers looking for an easy and hassle-free BIS certification process, they should get the help of EVTL India, one of the best BIS consultants. Our team helps businesses with all aspects of BIS certification, including documentation, product testing, application submission, and even factory inspections among others.
