Research Design and Standards Organisation (RDSO)
RDSO Vendor Registration is your gateway to supplying and contributing to India’s railway infrastructure! It proves your products meet the strict technical and quality standards set by RDSO, ensuring safety and uniformity across the railways. Getting RDSO Registration can feel overwhelming with strict quality and safety standards. But why struggle alone? EVTL India makes the process seamless! Our experts know the regulations inside out and have trusted connections within the authority — ensuring a smooth, hassle-free path to approval.
- Overview
- Benefits
- Who can be get RDSO Vendor Approval?
- Who Requires RDSO Registration?
- Purpose of RDSO
- Eligibility for RDSO Vendor Approval
- Document required for RDSO Vendor Approval
- Process of RDSO
- Vendor Approval
- Steps in Applying and Processing for Vendor Approval
- What is the Cost of railway Vendor Registration?
- Govt Fee for RDSO Registration for Vendors
- Time Taken for RDSO Vendor Registration
- Validity of RDSO Registration
- Compliances of RDSO Registration for Vendors
- Conclusion
- Frequently Asked Question (FAQ)
What is RDSO Vendor Approval?- Overview
The Research Design and Standards Organisation (RDSO) is key in approving vendors for Indian Railways. This process ensures that the products and services supplied meet high standards of quality, reliability, and safety needed for railway operations.
Benefits of RDSO Vendor Approval
Obtaining vendor approval from the Research Design and Standards Organisation (RDSO) offers numerous benefits to vendors, Indian Railways, and the broader railway industry. Here are the key benefits:
- Access to a Large Market: Approval opens up business opportunities with one of the largest railway networks in the world, ensuring a steady and substantial market for vendors.
- Enhanced Reputation: RDSO approval is a mark of quality and reliability, boosting the vendor’s reputation in the industry.
- Customer Confidence: It instills confidence among potential customers about the quality and safety of the vendor’s products.
- Preferred Vendor Status: Being an RDSO-approved vendor often places a company ahead of non-approved competitors in procurement processes.
- Participation in Tenders: Vendors can participate in tenders and contracts that are exclusive to RDSO-approved suppliers.
- Guidance and Assistance: Vendors receive technical guidance from RDSO, which can help in improving product quality and meeting stringent standards.
Who can be get RDSO Vendor Approval?
The Research Design and Standards Organisation (RDSO) welcomes applications for vendor approval from various types of entities, provided they meet the necessary criteria and standards. Eligible applicants include manufacturers and service providers from India and abroad, as well as suppliers, distributors, and research organizations. Joint ventures, consortiums, Small and Medium enterprises (SMEs), public sector units (PSUs), and government agencies are also eligible.
Here are the categories of applicants who can apply for RDSO vendor approval:
- Indian Manufacturers: Companies based in India that produce railway components, equipment, or systems.
- Foreign Manufacturers: International companies looking to supply their products to Indian Railways.
- Service Providers: Companies that offer specialized services related to railway operations, maintenance, or consultancy.
- Suppliers and Distributors: Entities that distribute or supply railway-related products, provided they have agreements with the original manufacturers and can meet RDSO’s standards.
- Research and Development Organizations: Organizations involved in the research and development of new technologies and innovations for railway applications.
- Small and Medium Enterprises (SMEs): SMEs that can demonstrate their capability to produce or supply high-quality railway products or services.
- Public Sector Units (PSUs) and Government Agencies: Government-owned entities or agencies involved in the production or supply of railway-related goods and services.
Who Requires RDSO Registration?
RDSO Vendor Registration is a way for the railways to verify and approve supplies that can contribute to developing and maintaining the railway infrastructure in the country. The RDSO registration signifies compliance with the technical and quality standards set by research design and standard organization (RDSO).
Purpose of RDSO
RDSO plays a crucial role in the development and standardization of various aspects related to Indian railways. It ensures coordination among different railway systems and promotes uniformity in design standards and specifications.
Eligibility for RDSO Vendor Approval
- Stores
- Vendors
- Manufacturers
- Service Providers
- Signal & Telecommunication providers
Document required for RDSO Vendor Approval
- Factory License
- Manufacturing facilities giving details
- Organization chart
- Valid ISO Certificate (ISO 9001)
- Copy of Quality Assurance System
- Details of testing equipment
- List of Purchased items and sources
- Supplier profile
- PAN No.
- Certificate of Incorporation
- Environmental Management System Certification
- List of services subcontracted with names of subcontractors
- Memorandum & Article of Association
- Quality control department organogram
- Design Department Organogram
- HSE policy
- ISO 45000 Certification
- Upload duly signed and stamped Terms and conditions available on the website.
- Complete Audited Annual Report for the last three years*
Process of RDSO
- GAP Assessment report as per RDSO Vendor Approval checklist
- Documentation
- Training: Training to Top Management & Training to Employees
- Verification of Documentation as per Checklist
- Internal Audit, Management Review Meeting & N-Closer for Internal Aud
- Verification by third party approval by RDSO Vendor Approval
- Closer of Non-Conformetives
- Yearly Compliance
Vendor Approval
Design Directorates undertake vendor approval of RDSO-controlled items for the assigned items. All items controlled by RDSO are grouped into the following four Categories:
- Civil Directorates: Bridge & Structures, Track Machine, Track Design-1, Track Design-2, Works
- Electrical Directorates: Electric Loco, PS & EMU, Traction Installation
- Mechanical Directorates: Carriage, Wagon, Motive Power-Diesel Loco and M&C
- S&T Directorates: Signal & Telecom
However, regular Purchase Inspection of all assigned items is undertaken mainly by the QA Directorate and one field unit of the Electric Loco Directorate located at Bhopal.
Steps in Applying and Processing for Vendor Approval
- IREPS login ID: New Vendor can get themselves registered free of charge by filling up the online registration form, which can be accessed through the New Vendors/Contractors (E-Tender) link available in the Quick Link Section on IREPS portal, i.e. https://www.ireps.gov.in.
- Please refer to the User Manual for Registration of New Vendors & Contractors for details of the registration process on IREPS, available on the website.
- Please ensure the following before proceeding with the submission of a request for Registration-
- Obtain a Digital Signing Certificate (DSC) from any Certifying Agencies
- Install JAVA (JRE) on your computer.
- Fresh Vendor Approval: Requests of ‘Fresh vendor approval’ for supply material for Indian Railways use can be submitted after login through the Unified Vendor Approval Module (UVAM) of the IREPS website.
- If The form submission is successful, the User gets a confirmation message.
- The User can check the status of registration at any point in time by using his request ID.
- Fresh Vendor Registration Fee (Plus GST as an appropriate time to me) as per RDSO apex ISO Document No: Q0-D-8.1-14, Version No: 2.4 Dt.: 28.07.2022 Document Title: Vendor registration schedule of charges.
- Rs. 10,000/-for Micro/Small Enterprises.
- Rs. 15,000/-for other than Micro/Smal Enterprises.
- Rs.40,000/-for overseas firms
Fee payment shall be made through e-payment to RDsO on the IREPS website (U-VAM Portal).
- Documents To be Uploaded (RDS0apexISO Document No: QO-F-8.1-5):
- Documents in proof of the firm’s legal status,
- Mandatory declaration/affidavit as per the format available in RDSO apex ISO Document No: QO-F-8.1-7.
- Compliance with related Specification (s), Quality Assurance Plan made by the firm,
- Copy of Factory License/NSIC/SSI registration,
- Copy of ISO & Latest Electricity Bill,
- Letter of authorization to communicate with RDSO duly signed by Director/Proprietor/Partner of the firm,
- Ownership of the factory,
- Compliance of Schedule of Technical Requirement and Specification(s)
- Screening of Application & Capability Assessment (RDSO apex ISO Document No: QO-F- 8.1-7 & Document No: QO-F-8.1-8: After document scrutiny is found satisfactory, RDS0 officer will visit the firm’s premises for:
- STR verification and Capability Assessment,
- If non-conformity is found in STR/Spec. During CCA, the case would be closed,
- The firm may re-apply if, within six months, it would be restarted from where it closed (as a one-time exception); for Re-registration 50% fee shall be payable.
- Initial Approval by Directorate Head (RDSO apex IS0 Document No: Q0-F-8.1-6): After successful verification for documents and Capacity & Capability Assessment (CCA) of the Vendor, approval is given by Directorate Head with status as List of Vendors for Developmental Orders for 24 months with restrictions i.e.
- Technical Clearance of Prototype/Test Samples and their approval by RDSO, if required.
- Successful Field Trials of the Specified Quantity (as indicated by the Directorate) for the item, if required.
- If the respective Specification requires a field trial, then the mandated period of a field trial of a specified quantity has to be completed before regular supply to Railways.
What is the Cost of railway Vendor Registration?
The Cost of RDSO Vendor registration can vary depending on the registration criteria of the vendor as well as the size of the firm. Usually, the fee for RDSO Registration range from INR 10,000 - 2,50,0000 for Indian firms.
Govt Fee for RDSO Registration for Vendors
The Govt fee for RDSO Registration is as follows:
| For items having 5 or more registered vendors | |
|---|---|
| For Indian firms (Micro & Small) | INR 1,50,000 |
| For firms other than micro & small | INR 2,50,000 |
| For foreigns firms | $12,000 |
Time Taken for RDSO Vendor Registration
It takes around 20-25 days to get Vendor approval from the Research Design and Standard Organisation (RDSO).
Validity of RDSO Registration
The validity of RDSO registration is up to 2 years once approved
Compliances of RDSO Registration for Vendors
Applicants must comply with the latest version of RDSO's ISO procedure such as "QM-RF-7.1-3" and assurance plan (QAP)
- STR, Specification and bill of material must be verified
- Firms must have inventory and spare parts support systems in India
- The quality of the audit firm must be audited to verify its compliance
- Firms must set up infrastructure facilities for designing, simulation and testing
Conclusion:
The RDSO vendor registration is an important registration for vendors working with research and development organizations under the Ministry of Railways. RDSO authorization is approved once the vendor complies with RDSO quality standards and the prescribed ISO procedure. Applicants are required to go through rigorous scrutiny to obtain vendor approval.
Frequently Asked Questions (FAQ)
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