BIS Registration for Copying Machine/ Duplicators IS 13252 (Part 1): 2010

Understanding IS 13252 (Part 1): 2010 Standard

IS 13252 (Part 1): 2010 is the Indian Standard that defines the safety requirements for copying machines and duplicators. The Indian Standard includes safety requirements related to electrical, mechanical, thermal, and other important factors that define the safe usage of such devices. The Indian Standard is mandatory for manufacturers and importers who want to market their copying machines or duplicators in the Indian market.

What is BIS Certification for Copying Machines / Duplicators?

BIS Certification for Copying Machines/Duplicators is an obligatory conformity assessment scheme that ensures products conform to Indian Standards. As per this scheme, the manufacturers have to ensure that their copying machines and duplicators meet the requirements of IS 13252 (Part 1): 2010 before they can sell these products in India. The procedure for obtaining certification includes testing samples at BIS-accredited laboratories, factory inspections, and surveillance testing to ensure that the products continue to meet the requirements. After obtaining certification, the manufacturers are issued a BIS license and are allowed to use the ISI mark on their products, which indicates that they are safe and of good quality as per Indian standards.

BIS Registration Process for Copying Machines / Duplicators

BIS Registration for Copying Machines / Duplicators involves several critical steps that manufacturers and importers must complete:

• Application Submission: Companies must submit an online application through the BIS portal, providing detailed information about their products, manufacturing facilities, and technical specifications. 
• Document Verification: BIS reviews submitted documents, including technical drawings, test reports, manufacturing process details, and quality control procedures. 
• Sample Testing: Product samples are sent to BIS-approved laboratories for comprehensive testing against IS 13252 (Part 1): 2010 parameters. 
• Factory Inspection: BIS conducts inspections of manufacturing facilities to verify production capabilities and quality management systems. 
• License Grant: Upon successful completion of all requirements, BIS issues a license allowing the use of the ISI mark on certified products. 

Understanding BIS QCO for Copying Machines / Duplicators 

BIS QCO for Copying Machines / Duplicators: This is a Quality Control Order issued by the government that makes it mandatory for certain products to obtain certification. The orders are issued on the basis of legal provisions to safeguard consumer interests and ensure market quality standards. During the time a QCO is valid, no manufacturer or importer is allowed to sell or distribute copying machines or duplicators without BIS certification. Failure to comply with the regulations may lead to penalties, confiscation of goods, and legal action. It is important for all parties involved in the copying machine industry to be aware of the latest QCO requirements.

Obtaining BIS License for Copying Machines / Duplicators 

The BIS License for Copying Machines / Duplicators is the official authorization that permits manufacturers to use the ISI mark on their certified products. This license is valid for a specific period, typically one year, and requires renewal before expiration. License holders must maintain compliance with IS 13252 (Part 1): 2010 throughout the validity period. BIS conducts periodic surveillance audits and random sample testing to verify ongoing conformity. Any deviations can lead to license suspension or cancellation, making continuous quality management essential. 

Choosing the Right BIS Consultant or Agent for Copying Machines / Duplicators

Selecting the right BIS consultant or agent plays a crucial role in the successful certification of copying machines and duplicators. An experienced partner not only simplifies compliance with IS 13252 (Part 1): 2010 requirements but also transforms the certification process from a regulatory burden into a strategic advantage, enabling faster market entry and stronger competitive positioning.

Key Requirements Under IS 13252 (Part 1): 2010

Products seeking certification must meet various safety and performance criteria specified in the standard:

• Electrical Safety: Proper insulation, grounding, protection against electric shock, and compliance with voltage and current specifications.
• Mechanical Safety: Adequate guarding of moving parts, stability requirements, and protection against mechanical hazards.
• Thermal Safety: Temperature limits for accessible surfaces, fire prevention measures, and thermal protection mechanisms.
• EMC Compliance: Electromagnetic compatibility requirements to prevent interference with other electronic devices.
• Marking and Instructions: Clear labelling with electrical ratings, safety warnings, and comprehensive user instructions.

Key Documentation Under IS 13252 (Part 1): 2010

• Company and manufacturing licenses
• Technical specifications and drawings
• Test reports from accredited labs 
• Quality management certificates (ISO 9001 preferred)
• User manuals and authorization letters

Factory Inspection: BIS checks production equipment, quality control systems, staff training, and record-keeping. A strong quality management system improves approval chances.

Timeline & Costs: Certification typically takes 3–6 months. Timely, complete applications and readiness for inspections reduce delays. Costs depend on product complexity, testing, and consultant fees.

Partnering with the right BIS consultant or agent turns certification from a regulatory hurdle into a strategic advantage. 

Importance of Choosing the Right Consultant

Selecting an experienced consultant or agent significantly impacts certification success. When evaluating service providers, consider:

• Track record with copying machine certifications 
• Understanding of IS 13252 (Part 1): 2010 requirements 
• Relationships with BIS officials and testing laboratories 
• Transparency in pricing and timelines 
• Post-certification support services
• Client testimonials and references

The right partner transforms the certification process from a regulatory burden into a strategic advantage, enabling faster market entry and competitive positioning.

Maintaining Compliance After Certification

Obtaining certification is not the end of the compliance journey. License holders must:

• Conduct regular internal quality audits 
• Maintain production consistency with certified samples 
• Keep records of testing and inspection activities
• Cooperate with BIS surveillance audits 
• Renew licenses before expiration 
• Report any product modifications or changes 
• Address consumer complaints promptly

Proactive compliance management protects brand reputation and ensures uninterrupted market access. 

Market Advantages of BIS Certification

Beyond regulatory compliance, certification offers significant business benefits:

• Consumer Trust: The ISI mark signals quality and safety, building customer confidence in your products.
• Competitive Edge: Certified products stand out in tenders and procurement processes where BIS compliance is mandatory. 
• Legal Protection: Certification shields businesses from legal issues related to non-compliance and consumer safety incidents. 
• Export Opportunities: Indian certification often facilitates acceptance in other markets with similar standards.
• Brand Value: Association with BIS and adherence to national standards enhances brand credibility and market positioning.

Conclusion

BIS certification for copying machines and duplicators as per IS 13252 (Part 1): 2010 is an essential requirement that ensures the safety and quality of the product in the Indian market. Although the procedure is quite complex and requires careful attention to technicalities, partnering with experienced consultants, agents, and service providers can make the experience smooth and efficient. Whether you are an Indian manufacturer or a global company planning to enter the Indian market, it is essential to understand the certification requirements and partner with the right people to ensure success. Effective planning, preparation, and management of compliance requirements can set your business up for success in the growing Indian office equipment market. For manufacturers and importers of copying machines and duplicators, investing in BIS certification is not merely a legal requirement but also a statement of commitment to quality, safety, and customer satisfaction in one of the world's fastest-growing economies. Are you ready to start your BIS certification journey for copying machines and duplicators?