BIS Registration for Copying Machine/ Duplicators IS 13252 (Part 1): 2010
A copying machine, also known as a duplicator, is an essential office device used to produce multiple copies of documents efficiently. Widely utilized in offices, educational institutions, government organizations, and commercial establishments, these machines scan original documents and reproduce them onto paper, enabling users to create identical copies in a short time. Duplicators are particularly valuable when producing large quantities of the same document.
To ensure product safety and quality, the Bureau of Indian Standards (BIS) has mandated that all copying machines and duplicators obtain BIS registration under the Compulsory Registration Scheme (CRS) in compliance with IS 13252 (Part 1): 2010. This regulation ensures that both domestic and foreign manufacturers meet safety and performance standards before selling these devices in India.
Importance of BIS Registration for Copying Machines / Duplicators
Obtaining BIS registration for Copying Machines / Duplicators is not only a regulatory requirement but also provides several advantages for manufacturers and importers. Here are some key reasons why BIS registration is important:
Ensures Safety and Quality:
Copying machines and duplicators are widely used electronic devices that operate continuously in offices and commercial environments. BIS registration ensures that these machines comply with the required safety and quality standards, reducing the risk of electrical hazards and operational issues.
Guarantees Performance and Reliability:
Through the BIS Compulsory Registration Scheme (CRS), copying machines and duplicators are tested to ensure they meet specific performance and safety benchmarks. This helps maintain reliable functioning and long-term durability of the equipment.
Builds Consumer Confidence:
A BIS-certified copying machine or duplicator assures users that the product meets recognized Indian safety standards. This certification increases customer trust and confidence in the product’s quality and reliability.
Facilitates Legal Market Entry:
Manufacturers and importers cannot legally sell copying machines or duplicators in the Indian market without BIS registration under IS 13252 (Part 1): 2010. Obtaining certification ensures compliance with government regulations and enables smooth market access.
Basic Requirements
There are four key factors on which a BIS Licence is based. Without fulfilling these requirements, an applicant cannot apply for BIS Certification/Registration in India. To obtain BIS registration, the following conditions must be met:
Manufacturer: The BIS licence is issued only to the manufacturer, not to traders, importers, or distributors. However, in the case of foreign manufacturers, an Authorized Indian Representative (AIR) can submit the application on their behalf. The final licence is always granted in the name of the manufacturer.
Manufacturing Location:The exact manufacturing address must be clearly mentioned in the application and supporting documents. If a manufacturer operates multiple production units for the same product, a separate BIS licence is required for each manufacturing location.
Product:BIS registration is granted product-wise. Each product category requires a separate licence. However, if a product has multiple models under the same category, one licence can cover all those models .
Brand or Trademark: Every brand name or trademark must have its own BIS licence. If the same product is sold under different brands, separate licences are required for each brand or trademark.
Indian Standard IS 13252 (Part 1): 2010
IS 13252 (Part 1): 2010 is an Indian Standard issued by the Bureau of Indian Standards (BIS) that specifies the safety requirements for Information Technology (IT) equipment. This standard ensures that electronic and IT products meet essential electrical safety and quality guidelines before being sold in the Indian market.
Under the BISCompulsory Registration Scheme(CRS), several electronic products such as keyboards, barcode scanners, printers, monitors, and other IT devices must comply with this standard. Compliance with IS 13252 (Part 1): 2010 helps ensure product safety, protects users from electrical hazards, and allows manufacturers to legally market their products in India.
BIS Registration Process for Copying Machines / Duplicators:
| For Foreign Manufacturers | For Domestic Manufacturers |
| Nominate an Indian Representative: A foreign manufacturer must appoint an Indian Representative with a valid business presence in India to handle the registration process for CRS Registration. | Submit Online Application: Domestic manufacturers directly apply on the BIS portal to begin the registration process. |
| Online Application Submission: The representative submits an application via the BIS portal, ensuring all details are accurate. | Sample Testing: Like foreign manufacturers, samples are tested at a BIS-recognized lab. |
| Sample Testing: Samples are tested in a BIS-approved laboratory for compliance with IS 13252 (Part 1): 2010. | Submit Application: A complete application, including test reports, is submitted to the BIS. |
| Submit Complete Application: The application, along with test reports and required documents, is submitted online or in hard copy. | BIS Verification: The BIS reviews technical and KYC documents. |
| BIS Verification: The BIS reviews technical and KYC documents. | License Grant: After successful verification, the BIS issues a license for using the BIS CRS mark. |
| Grant of License: Upon successful verification, the BIS grants a license, allowing the use of the BIS CRS mark. |
Documents Required for BIS CRS Registration
General Documents:
- BIS application form.
- GST Certificate
- MSME certificate
- Authorized person Aadhaar
- Company PAN Card
- Contact Details
- Trademark Certificate (Class 9,11)
Additional Documents for Foreign Manufacturers:
- AIR (All India Representative) Details
- Trademark Certificate (Class 9,11)
- Application form 1.
- Authorized representative's photo ID.
- Business license (original + English translation).
Technical Documents:
- CCL (Critical Component List)
- CDF Form
- Product Marking Plate
- Product Manual
- Product Diagram
Timeline and Validity of BIS CRS Registration
Timeline:The timeline for obtaining BIS registration under the Compulsory Registration Scheme (CRS) generally ranges from 20 to 30 working days, depending on factors such as product testing, documentation accuracy, and application verification. The process begins with testing the product in a BIS-recognized laboratory, followed by online application submission, document verification, and approval from BIS authorities.
| Domestic Manufacturers | Foreign Manufacturers |
| 30 Days | 45 Days |
Validity:The BIS CRS registration certificate is typically valid for 2 years. After this period, manufacturers or importers must apply for renewal of the BIS licence to continue manufacturing, importing, or selling the product in the Indian market. Renewal can be granted for up to 5 years, provided the product continues to comply with the applicable BIS standards and regulatory requirements.
Market Advantages of BIS Registration
Beyond regulatory compliance, certification offers significant business benefits:
- Consumer Trust: The CRS mark signals quality and safety, building customer confidence in your products.
- Competitive Edge: Certified products stand out in tenders and procurement processes where BIS CRS compliance is mandatory.
- Legal Protection: Registartion shields businesses from legal issues related to non-compliance and consumer safety incidents.
- Export Opportunities: Indian certification often facilitates acceptance in other markets with similar standards.
- Brand Value: Association with BIS and adherence to national standards enhances brand credibility and market positioning.
Conclusion
Obtaining BIS CRS certification for copying machines and duplicators under IS 13252 (Part 1): 2010 is essential for ensuring safety, quality, and regulatory compliance in the Indian market. While the certification process can be complex, partnering with experienced consultants can simplify registration, testing, and documentation requirements.
EVTL India is one of the leading BIS consultants in India, offering end-to-end services for manufacturers and importers. From product testing coordination to application submission and BIS liaison, EVTL India ensures a smooth and hassle-free certification process.
By securing BIS CRS registration, manufacturers can confidently market copying machines and duplicators, enhance consumer trust, and establish a strong presence in India’s growing office equipment market.
End-to-End Assistance from EVTL India
From legal compliance and product testing to training, research, product development, and complete conformity assessment, EVTL India provides a single-window solution for all product certification needs. We are among the leading BIS registrationconsultants, offering both mandatory and voluntary certification consultancy services to manufacturers and importers across India and globally.
- Complete paperwork, testing, and guidance related to BIS registration.
- Creation of samples in accordance with requirements for 100% sample conformity in the testing facility.
- Liaison with the Bureau, which includes detailed application preparation, submission, and response to occasional queries with clarifications.
- Informing businesses about changes in rules, standards, and regulations
- Representing companies before government authorities when needed.
- Giving guidance for product registration under the Bureau of Indian Standards (BIS), including the Compulsory Registration Scheme (CRS).